Launch Angels Boston Office Administrator

Launch Angels Management Company Parent Company of Alumni VC Funds

Open Position for Boston Office Administrator

Boston Office Administrator

We’re seeking an experienced Office Administrator who can join our team full time to help leverage our Waltham-based regional deal teams.  Specifically, you will serve as a direct link between our Manchester, NH and Waltham, MA offices, while working directly with the leaders of our Harvard, MIT, and Yale alumni venture funds.  Your role will focus on increasing our team’s efficiency; aiding in editing and copywriting activities; managing the office; as well as help with a wide variety of special projects. You’ll be joining a fast-paced, professional, and entrepreneurial environment in a new office space, where you’ll have the opportunity to grow with the company, work with a talented team, and help bring the Launch Angels brand to universities across the country.  This is a salaried position with competitive benefits based in our Jones St., Waltham office.   You will report directly to the Head of Human Resources at Launch Angels. Please feel free to read more about our Company at www.launch-angels.com.  To apply, please send your cover letter and resume to chris@Launch-Angels.com.
Basic Qualifications
  • Must be a college graduate
  • 5-10 years of experience as an Office Administrator
  • Strong willed and able to prioritize
  • Have strong writing and computer/technology skills
  • Are willing to proactively solve problems, pitch in, and adapt with a growing start-up environment
  Requirements
  • Excellent work ethic, with an ability to work both hard and smart
  • High energy, self-starter, but a great team player
  • A high level of poise and professionalism
  • Exceptional interpersonal skills matched with an optimistic outlook
  • Organized and detail-oriented, with the ability to prevent and catch errors
  • Ability to juggle and multi-task across one-offs and larger, long-term projects
  • Be able to prioritize projects and staff requests in a strong but collegial manner
  • Strong writer and communicator and even better listener
  • Ability to be analytical and not only solve problems without much guidance but anticipate and fix issues
  • Experience with Microsoft Office suite, specifically Outlook, Word, and Excel
  • A capable editor/ copywriter
  • Ability to learn new systems, equipment, and be willing to problem solve
  • Willingness to tackle technology (e.g. internet, computer, printer, etc.) issues with minimal to no supervision
  • Ability to learn new systems and equipment, then quickly and effectively teach on that newly gained knowledge
  Bonus points if you…
  • Are entrepreneurial
  • Have experience in financial services or venture investing
  • Are comfortable with or have experience with CRM software/ Hubspot
  • Help helped establish and manage a remote office location
  • Experience in Human Resources
  Responsibilities 1. Leverage the Managing Partners and Vice Presidents
  • Assist with drafting, editing, and writing emails and other communications for the deal teams
  • Schedule flights, hotels, reservations, and travel agendas
  • Assist with special projects, as well as a variety of tasks to help leverage the time of the deal teams
  • Help triage incoming requests from investors, partners, and entrepreneurs
  • Provide support to the deal team members, as needed
2. Serve as a bridge between Launch Angels Headquarters and the Boston office
  • Help with special projects at the request of the Launch Angels Executive Team
  • Organize and collect materials and documents for filing at Headquarters
  • Serve as a friendly and accommodating HR contact for local staff
  • Communicate and report to the Head of Human Resources
3. Serve as the Office Manager
  • Help establish and launch the Boston Office: be on site to organize and mange the final touches of the office (e.g., help organize move in and set up, line up basic office services, assist in communications with building/contractors, be flexible)
  • Answer the door and greet visitors
  • Order supplies and materials for the office
  • Manage the office budget
  • Assist with binding/copying/mailing projects and special initiatives
  • Provide support to other team members as needed
4. Be an active participant in the improvement process as it relates to our approach, process, products, and services. Send your cover letter and resume to Chris@Launch-Angels.com.